In many respects, the Gupta administration constitutes the watershed between India’s past and future traditions of polity and government. The most noticeable feature of the post-Mauryan administrative development was the gradual erosion of the government’s centralized power.
At several points, however, the old centralized system of administration was continued and even strengthened by the accession of new elements.
Fa-Hien’s account and a lot of inscriptions issued by the Gupta monarchs provide useful information on the Gupta administration. Fa-Hien characterizes the Gupta administration as mild and benevolent. There were no restrictions on people’s movements, and they enjoyed a large degree of personal freedom. There was no state interference in the individual’s life, and punishments were not severe. A fine was a common punishment, and there was no spy system.
The administration was so efficient that the roads were kept safe for travelers, and there was no fear of thieves. People were generally prosperous, and crimes were negligible. Fa-Hien also appreciated the efficiency of the Gupta administration, as he was able to travel without any fear throughout the Gangetic valley. On the whole, the administration was more liberal than that of the Mauryas.
Monarchy was the form of government during the Gupta Age. It was a benevolent monarchy where the king was the head of both the state and administration. The theory of the divinity of kings was popular during the Gupta period, enhancing the royal power and prestige.
The Gupta Kings enjoyed a large number of powers covering political, administrative, military, and judicial fields. Kings like Samudragupta, Chandragupta-II, and Skandagupta personally led their armies. They appointed all governors and important officers, who had to work under the king’s control.
The king was the source of all honours and titles, and all land in the empire was the property of the king, who could give it away to anyone he pleased.
Despite these powers, the kings were not selfish despots and shared their authority with ministers and high officers. A large number of powers were delegated to local bodies such as village Panchayats and town councils.
The Gupta rulers had their councils, which probably consisted of princes, high officials, and feudatories. Kalidas refers to the "Mantri-Parishad" or council of ministers. Some officers, called "Kanchuki" or "Chamberlain", acted as agents between the King and the council.
The decisions made by the Council of Ministers were conveyed to the King through an "Amatya". The king had the final say in all matters, although the council’s advice was respected.
The civil officers continued the bureaucratic system with names borrowed from earlier periods. The central government was under the direct control of the king, and the royal court had important officers known as "Mahapratihara" (Receptionist), "Rajamatya" (Adviser to the King), and "Ajnasamchrikas" (courtiers).
The military officers were key figures in the Gupta army. Key officers included 'Senapati', 'Mahasenapati', 'Mahabaladhikrita', 'Dandanayaka', and 'Sandhivigrahika'.
The Gupta army had four wings: infantry, cavalry, elephants, and navy. The main weapons of war were bows and arrows, swords, axes, and spears.
Gupta judicial officers included 'Mahadandanayaka', 'Mahakshapatalika', and others. The Mahadandanayaka combined duties of a judge and general.
According to Fa-Hien, punishments were lenient, with capital punishment being rare. However, other sources like Kalidas mention harsher punishments like death by elephant. Four types of ordeals were used to determine guilt: by water, fire, weighing, and poison.
The Gupta empire had an extensive hierarchy of administrative divisions. The empire was called by various names such as "Rajya", "Rashtra", "Desha", "Mandala", "Prithvi", "Avani".
For the first time, Gupta inscriptions provide insight into systematic local administration, including municipal boards and district offices.
The head of the provincial administration was known by various names, and some of them were: "Uparika", "Gupta", "Bhogika", "Bhogapati", and "Rajasthaniya". In certain cases, the son of the King or "Rajaputra" was appointed the Governor. The minister in attendance on the royal Governor was called "Kumaramatya".
The head of the "Vishaya" administration was the "Vishayapati" or District Magistrate. The District Magistrate was assisted in his work by the "Mahattaras" or "Village elders", "Gramikas" or "Village Headmen", "Saulkikas" or Collectors of Customs and tolls, "Gaulmika" or officers in charge of forests and forts, "Agarharikas", "Dhruvadhikaranikas" or "Treasurers", etc.
To meet the vast expenditure incurred on the maintenance of such a vast administration of the empire, the king levied different types of tax. Land revenue was always an important source of income in an agricultural country.
The Gupta administration was well-organized, and peace and prosperity of the subjects were its proof. The designation of Gupta officials continued even after the passing away of the Gupta empire, influencing later dynasties such as the Kalacuriyas, Chalukyas of Badami, Rashtrakutas of Malkhed, and the Western Chalukyas of Kalyani.
This Gupta administration provided the model for the basic administrative structure, both in theory and in practice, throughout the early medieval period.